Dates and history

Ingredient prices, selling prices, recipes, monthly costs and pay are never simply overwritten. Each has a history, and the value for any date is the one that applied then.

Changing something from a date

When a price goes up, enter the new price and the date it starts. Sales before that date keep the old price, and those after it use the new one. You can also give a date in the future, or one between two existing dates. If a date already has a value, the new one replaces it.

If the change reaches back over sales you’ve already logged, BreadWorks asks first: This changes recorded figures from …

From the start

The earliest price of an ingredient or product, and the earliest version of a recipe, are labeled From the start. They also apply to any date before they were entered, so an old sale always has a price.

Monthly costs and pay work differently. They count only from their first date, so a new employee is never charged to earlier months.

Correcting a mistake

A typo isn’t a price change. To fix one, open the item’s history, then Edit or Remove the row in question.

• Edit changes the value or the start date in place.
• Remove extends the period before it, after asking you to confirm.
• At least one value must remain.

Both recalculate the figures for the period involved. An exported workbook doesn’t change, so export again if you need updated figures.

Archive, restore, delete

Action	What happens
Archive	The item is hidden and stops being offered, and its history stays. Monthly costs and pay stop counting from a date you choose.
Restore	Brings it back from “Show archived”. Monthly costs and pay restart from a date and amount you give.
Delete	Removes it for good. If it has history, you’re offered the choice to archive instead, because deleting changes every period it counted in.

What locks, and why

Some things can’t change once they’re in use, because past figures depend on them: a product’s selling unit, and an ingredient’s unit and conversions. The way out is to create a new item and archive the old one.